Coronavirus/Covid-19 key information for patients and visitors

Click/tap here for key public-relevant Coronavirus/Covid-19 information for patients, visitors and members of the public.


The Health and Social Care Act 2012 states that we have to keep records on the care and treatment we deliver to individuals.

Data Controller

The data controller responsible for keeping your information is Harrogate and District NHS Foundation Trust. We are registered with the Information Commissioner’s Office (ICO). The ICO is the UK’s independent body set up to uphold information rights. Our registration number is: Z7089698.

Data Protection Officer

It is a requirement that organisations appoint a Data Protection Officer. The Data Protection Officer is responsible for:

  • informing and advising us and its employees about their obligations to comply with data protection laws
  • monitoring compliance with data protection laws
  • being the point of contact regarding data protection

Our Data Protection Officer is:

Paul Nicholas, Deputy Director of Performance and Informatics
Harrogate and District NHS Foundation Trust
Harrogate District Hospital
Lancaster Park Road
North Yorkshire

01423 885959

Why we collect your information

The Health and Social Care Act 2012 states that we have to keep records on the care and treatment we deliver to individuals.

Full and accurate records are needed to assess your health and decide what care you require. They enable us to assess the quality of care you have received and to investigate any concerns you may have.

As well as using your personal information to provide you with care, your personal information is also used for wider NHS purposes such as:

  • To make sure that people are getting the services that are right for them
  • To look ahead and plan what to do if there are outbreaks of diseases. It also helps the NHS to take action now to stop problems from happening in the future.
  • Screening to identify research studies that might be suitable as one of your treatment options
  • For local and national audits to ensure that current practice is meeting the required standards
  • Identifying who is most at risk of particular diseases and conditions, so those who plan care can provide preventative services and patients can be targeted with particular treatments
  • Making sure that the Trust receives the correct payments for the services we provide to patients

What information we collect

Healthcare professionals caring for you keep records about your health and any treatment you receive. These records may be written down or recorded electronically. Your records can include:

  • demographic details, such as name, date of birth, address, next of kin and overseas visitor status etc.
  • details about the treatment, care and support that you need and receive
  • results of investigations, such as x-rays and laboratory tests
  • relevant information from other healthcare or social care professionals or those who care for you
  • relevant information about your family or social history including information about carers
  • payment details

Links to further information about data collection

Overseas visitors

For information on the data we collect and share for overseas visitors please visit:

National Child Measurement Programme (NCMP)

For information about the National Child Measurement Programme please visit:

Friends and Family Test

For information about the Friends and Family Test please visit:

National Data Opt Out

You can choose if data from your health records is shared for research and planning. For further information and how to stop your information being shared for research and planning please visit

Grow and Learn

For information about the Grow and Learn please click here


We have CCTV systems in some of our premises used by members of the public, for the purposes of public and staff safety and crime prevention and detection. CCTV is also installed on the outside of some of our buildings for the purposes of monitoring building security and crime prevention and detection.

Images captured by CCTV will not be kept for longer than necessary. However, on occasions there may be a need to keep images for longer, for example where a crime is being investigated. We operate CCTV and disclose in accordance with the codes of practice issued by the Information Commissioner.

Who we may share your information with

We will share relevant information with the following main partner organisations:

  • Other NHS Trusts and hospitals that are involved in your care
  • General practitioners (GPs)
  • Childrens Services including Early Help and Safeguarding
  • Adult Services
  • Education including Nurseries
  • Police
  • Dental practitioners
  • Ambulance services
  • Clinical Commissioning Groups, Local Area Teams and other NHS bodies such as NHS Digital
  • Voluntary and private sector providers working with the NHS
  • Professional bodies such as the General Medical Council and the Nursing and Midwifery Council

We will not disclose your information to any other third parties without your permission unless there are exceptional circumstances, such as a serious crime has been committed, there is a risk to the public or staff or we have a legal duty to pass on information.

How we maintain the confidentiality of your information

We are committed to protecting your privacy and will only use information collected lawfully in accordance with:

Every member of staff who works for an NHS organisation has a legal obligation to keep information about you confidential. Staff also undertake annual data security training.

How long we keep your information for

We store information for the time stipulated in Records Management Code of Practice for Health and Social Care 2016.

How we store your information

Information is stored on internal and external servers including Cloud-based storage. We ensure your data is stored securely in line with NHS guidelines.

Your rights

Data protection laws give individuals rights in respect of the personal information that we hold about you. These are:

  1. To be informed why, where and how we use your information.
  2. To request access to your information.
  3. To request information to be corrected if inaccurate or incomplete.
  4. To request for your information to be deleted or removed where there is no need for us to continue processing it.
  5. To request us to restrict the use of your information.
  6. To request us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information.
  7. To object to how your information is used.
  8. To challenge any decisions made without human intervention (automated decision making).

Accessing your information

Data protection laws give you the right to request access to your information. Further information on how to request your information can be found on the Access to health records page.

Access to Health Records Team
Harrogate and District NHS Foundation Trust
Harrogate District Hospital
Lancaster Park Road
North Yorkshire

01423 557469

Requesting information to be corrected

If you believe your health information is inaccurate or incomplete please contact your healthcare professional to request for the information to be corrected.

If you have changed address, GP, telephone number or name please inform the Appointment Centre on 01423 553373 if you use one of our hospital bases services. The Appointment Centre is open from 8am to 6pm Monday to Friday, excluding Bank Holidays. Please note that these opening hours may change due to staffing levels. If you use one of our satellite services please inform your healthcare professional.


Should you wish to raise a concern about the use of your information, please contact our Patient Experience Team:

Patient Experience Team
Harrogate and District NHS Foundation Trust
Harrogate District Hospital
Lancaster Park Road
North Yorkshire

01423 555499

If you remain unhappy with the outcome of your enquiry you can contact the Information Commissioner:

The Information Commissioner
Wycliffe House
Water Lane

0303 123 1113