Data Controller
The data controller responsible for keeping your information is Harrogate and District NHS Foundation Trust. We are registered with the Information Commissioner’s Office (ICO). The ICO is the UK’s independent body set up to uphold information rights. Our registration number is: Z7089698.
Data Protection Officer
It is a requirement that organisations appoint a Data Protection Officer. The Data Protection Officer is responsible for:
- informing and advising us and its employees about their obligations to comply with data protection laws
- monitoring compliance with data protection laws
- being the point of contact regarding data protection
Our Data Protection Officer is:
Sam Layfield, Head of Performance & Planning
Harrogate and District NHS Foundation Trust
Harrogate District Hospital
Lancaster Park Road
Harrogate
North Yorkshire
HG2 7SX
01423 885959
[email protected]
Why we collect your information
We collect and store your information:
- in order for us to communicate Trust news and events
- in order for you to vote for your Trust Governor in the elections
- in order that we are representative for the population that our Trust serves
What information we collect
- Name and title
- Address
- Email address
- Telephone number
- Year of birth
- Ethnicity
- Gender
- Staff assignment number
Who we may share your information with
If you have indicated that you prefer to receive voting papers by post we send your name and address to the organisation we have appointed to send out voting papers for the Governor elections.
If you have indicated that you prefer to receive voting papers by email we send your email address to the organisation we have appointed to send out voting papers for the Governor elections.
We are required to produce a list of members’ names and the constituency they belong to, to anyone who requests it. If you have chosen to not be included in this register your name and constituency will not be shared.
We are required to produce a list of members of the Council of Governors, interest of governors, directors and interest of the directors to anyone who requests it. We also publish these lists on our Trust website.
How we maintain the confidentiality of your information
We are committed to protecting your privacy and will only use information collected lawfully in accordance with:
- Data Protection Act
- The General Data Protection Regulations 2016
- Human Rights Act 1998
- Common Law Duty of Confidentiality
- Health and Social Care Act 2012
- Confidentiality Code of Practice 2003
- Information Security Management Code of Practice 2007
- Records Management Code of Practice for Health and Social Care 2016
- Information: To Share or Not to Share Review
Every member of staff who works for an NHS organisation has a legal obligation to keep information about you confidential. Staff also undertake annual data security training.
How long we keep your information for
We store information for the time stipulated in Records Management Code of Practice for Health and Social Care 2016.
Your rights
Data protection laws give individuals rights in respect of the personal information that we hold about you. These are:
- To be informed why, where and how we use your information.
- To request access to your information.
- To request information to be corrected if inaccurate or incomplete.
- To request for your information to be deleted or removed where there is no need for us to continue processing it.
- To request us to restrict the use of your information.
- To request us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information.
- To object to how your information is used.
- To challenge any decisions made without human intervention (automated decision making).
Requesting information to be corrected
If you believe your information is inaccurate or incomplete please contact:
Foundation Trust Office
Harrogate and District NHS Foundation Trust
Harrogate District Hospital
Lancaster Park Road
Harrogate
North Yorkshire
HG2 7SX
01423 554489
Concerns
Should you wish to raise a concern about the use of your information, please contact:
Foundation Trust Office
Harrogate and District NHS Foundation Trust
Harrogate District Hospital
Lancaster Park Road
Harrogate
North Yorkshire
HG2 7SX
01423 554489
If you remain unhappy with the outcome of your enquiry you can contact the Information Commissioner:
The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
0303 123 1113